Finance and HR Coordinator
Position: Finance and HR Coordinator
Base: Kinshasa, DR Congo
Start: ASAP
MAGNA is a non-profit independent medical humanitarian organization. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of health professionals, logistic and administrative staff.
We recruit medical and non-medical personnel, collects private and institutional funds and raises awareness among the public about populations in danger. Using a small but highly committed group of staff and volunteers, we have achieved respectable results. We treat patients suffering from a wide array of illnesses and health needs (child health, malnutrition, sexual violence, women health, mental health, HIV/AIDS, malaria, cholera and other diseases).
Overall objective
The Financial / HR Coordinator is accountable for the sound financial, accounting and budgetary management of the mission as well as the management of human resources and the administrative and legal records.
Tasks and responsibilities
- Financial, budgetary and accounting management: He/She is responsible for all aspects relating to finance, including budgetary and accounting elements, as well as the mission cash flow.
- Management of human resources: He/She is responsible for the administrative management of the local and international teams, for the definition/updating of procedures and HR management tools in accordance with labor regulations in the intervention country and the HR policies of MAGNA, and for the monitoring of risks linked to HR questions.
- Administrative and legal management: He/She supervises administrative records and guarantees that the status and functioning of the mission are in legal accordance with the requirements of the intervention country.
- Representation: He/She represents the association in its relations with partners, authorities and different local players for the financial, administrative, and legal and human resources areas of the mission.
- Coordination: He/She centralizes and diffuses information within the mission and to headquarters for all financial, administrative, legal and human resources aspects of the mission, and consolidates the internal and external reporting for these domains.
Specific objectives and related activities
- Ensuring financial, budgetary and accounting managment for the mission
- Ensuring the good managment of local human resources for the mission (include HR Policy, Administrative management, management of career paths, Organization of work, HR risk management)
- Ensuring the administrative managment of international mission personnel
- Ensuring the administrative and legal management of the mission
- Ensuring the circulation of information, the coordination and the representation for “admin” questions
- Supervising and managing “admin” teams
Profile
| EXPERIENCE |
| 24 months minimum of experience in the field with MAGNA or other NGOs Field experience in several types of countries/contexts/activities, including at least one in an emergency context |
| AVAILABILITY |
| 6 months minimum |
| LANGUAGES |
| English proficiency French – mission language required |
| SKILLS |
| – mastery of skills in several technical or logistical fields: supply, transport, stock management, mechanics, WASH, electricity, IT, construction, etc. – good command of computer tools, experience in project management essential, ability to organize and prioritize the workload- – experience in negotiation and problem solving – able to represent the organisation to national and international counterparts – able to work in a multicultural team – take initiative |
Your pay & benefits
| SALARY |
| Your contract and compensation depends on your country of residence and your experience. Fixed-term contract with a salary from €2,455 to €2,701, depending on the employee’s role and relevant experience in the position. All MAGNA Staff Members with “International staff member contract” are responsible for determining whether they are required to file and pay income taxes in their home country, or current country of residence. |
| TRANSPORTATION |
| MAGNA pays for the return trip from your residence to the mission. With contracts over 12 months, you have the option of getting an extra trip to your place of residence. |
| PER DIEM |
| Each month in the field, a monthly living allowance called a “meal allowance” is provided to cover the cost of food and personal expenses. For DR Congo it is US$900 per month. The same amount and grants all international employees working in the same country allocations regardless of their location. |
| DAYS OFF AND HOLIDAYS |
| MAGNA has decided to provide and pay 25 working days of leave for each mission year. For contracts over 12 months, these days are higher, depending on the length of the contract. |
| ACCOMMODATION IN THE FIELD |
| For the duration of your assignment, you will be provided accommodation in a MAGNA-approved residence. Accommodation can vary greatly from project to project depending on living conditions within the mission country or project area. In some areas, volunteer accommodation and the MAGNA project office will be in the same building. One of our basic principles is that all field volunteers should live together. At the same time, we understand that the family and personal situation of a field volunteer can make living together difficult, especially in longer-term projects. For these reasons, if possible, MAGNA pays for individual accommodation. |
| INSURANCE |
| MAGNA provides health care and medical evacuation insurance. |
| HOME CHILD ALLOWANCES |
| A monthly amount paid together with the salary for dependent children who remain in their country of residence. It is provided only for employees working with MAGNA for more than 12 months and in a coordination position. |
Before submitting your online application, please ensure that your professional profile meets MAGNA’s field requirements. Some criteria – including required availability – may differ between profiles.